Google Docs
Being
able to create, edit and store documents and spreadsheets is the main purpose
of Google Docs, a free Web-based application. Instead of emailing different
drafts to people you are working with, the original creator of the document can
just put it on Google Docs and they can add emails on to the site, allowing
only certain people to view the document. This feature also allows the creator
of the document to see who made changes and what they were. Google Docs is
overall faster and more efficient than just plain emailing and attaching the
requested information. It also causes no risk of total data loss as a result of
a localized catastrophe, but there is some suspicion by some authors that their
documents they created are not as private as they should be.
Instead
of using Microsoft for creating documents and spreadsheets Google Docs contains
a fully featured word processor, spreadsheet and presentation application. This
Web-based application is part of Google Apps which are applications that can
help your business work smarter. Google Docs is also great for small businesses
who want to reduce their start-up and running costs. Businesses no longer need
to worry about data loss and all someone needs in order to edit a document is the
internet. You can invite people to collaborate with you on a specific document
but you can still access the original document without the editing.
This application
can also be used for social reasons. Some reasons include the need to share
information about a specific topic or event coming up in your community, or
just to create a spreadsheet that provides some support to your claim. There
are many ways you can use Google Docs as long as you realize the full potential
of it while most people don’t. People today don’t really use Google Docs for
entertainment or news purposes as much they use it for business but it could be
of use when you did not save a document and can’t find it. All you have to do
is search for it and it will most likely pop up. Many people can write stories
on this application that you may be able to see if the author of the document
allows you, but some of the information may not be correct. Or it might just be
irrelevant. People can abuse the power to share information and this
information might not be something that should be shared but it happens anyway.
Along with
entertainment and news purposes, recreational purposes are not the main focus of
Google Docs. Recreational means used for fun or games but this application is
not used for these things. The main reason why it was created was to make
sharing and editing documents with other people easier. This application
achieved that purpose and it is a real asset to have in the business world.
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